The inventory report is a document, accompanied with digital media, that documents the property, its contents and their condition. Two identical inventory reports are performed during every tenancy usually by an inventory clerk – one before the tenant moves in with their luggage and another one when the tenant moves out with all their belongings (check out report). These reports are imperative to both landlords and tenants because they legally benchmark the quality of the property for future reference and effective property management.
The inventory reports (or check in report) are important for both the landlord and the tenant. Both have an interest to get the property’s contents and condition documented for future reference. The two reports, when conducted properly, will clearly show how the property’s changed during your reign.
If you and your landlord go into a dispute over damages, hygiene or other matters, the inventory will be the most significant piece of evidence. The adjudicator that will review your dispute will exclusively use the inventory to form their judgement.
Knowing the standard of the property at the start of the tenancy helps to set clear expectations of the maintenance required. Inventories also help safeguard tenants against unfair deductions from their deposit when moving out of a property.
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